Import & Export Assistant

Date: 08.12.2019

Professional Category: International Trade

About Iris Trade

Title: Import & Export Assistant

Salary: Competitive Salary, commensurate with experience

Work Hours: 9:00am – 5:00pm (30 minute lunch)

Location: Forest Hills, NY

Education: Bachelor’s degree and a minimum of 2 years of related experience

Job title

Import & Export Assistant

Job location

Forest Hills, NY

Job description

Job Summary

Working under the supervision of the Managing Director, the Import & Export Assistant performs a wide range of activities related to receiving and shipping materials for IRIS TRADE Inc and its division for Cosmetics, Nutraceuticals and Phamaceuticals: IRIS NATURALS INTERNATIONAL.

Responsibilities of position

Shipping Responsibilities:

• Receive clients’ orders for processing

• Issue company’s purchase orders and shipping instructions to vendors after receipt of orders

• Send sales order confirmations and/or proformas to clients.

• Follow-up with vendors to ensure on time deliveries of materials purchased.

• Verify the materials accuracy after orders are received.

• Prepare shipping documents to clients, matching materials to their technical
specifications during the delivery process as well as their respective labelling and packing.

• Obtain quotes from Freight Forwarders for international shipments and courier services

Administrative Responsibilities:

• Maintain shipping documentation, files and files cabinets organized

• Check and maintain proper inventory levels for IRIS NATURALS; purchase inventory materials when low with approved vendor(s) on a regular basis unless otherwise requested by Managing Director

• Maintain vendors’ contact list updated

• Verify that IRIS NATURALS payments to vendors are on time. Inform Managing Director if payments are late or any other issues arise related to paying vendors.

General Guidelines:

• Follow Company’s guidelines to maintain a safe and proper work environment.

• Able to work independently and work cooperatively in a team setting.

• In-job-Training for above position will be offered.

Required qualifications

Job Requirements:

• Fluent in English. Spanish and Portugue languages are a plus

• Proficient in Microsoft Outlook, Word, Excel, and Adobe Reader

• Must confirm work eligibility by providing all required paperwork

Inquire about position

Luciana Paschoal

Marketing Specialist

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